Term Paper Assignment 6: Booking Audiovisual Services

Term Paper Assignment 6: Booking Audiovisual Services

For your Final Term Paper, you will be “servicing” a group event; in other words, playing the role of the convention services manager.

The term paper will be broken down into several steps (or assignments) in the “servicing” process.

Sending out a letter of introduction to the client
Blocking the guest rooms
Writing a group resume
Blocking function space
Ordering food & beverage
Booking audiovisual services
Generating BEOs and a Final Invoice
So let’s begin…..

In Term Paper Assignment 6: Booking Audiovisual Services please add the following audiovisual services to the Seasons of Life Management Meeting.

Good afternoon Convention Services Manager,

I would like to request the following audiovisual for our upcoming Seasons of Life Management Meeting.

Wednesday, August 24, 2022 – General Session (9 am to 12 pm) – need a stage with a podium, microphone, 10′ screen, projector, and internet access for our presentation material
Wednesday, August 24, 2022 – Lunch (12:30 pm to 2:00 pm) – need a stage with a podium and microphone for our guest speaker
Wednesday, August 24, 2022 – Break-out Sessions (2:30 pm to 5:30 pm) – need a stage with a podium and microphone in each room for each presenter
Thursday, August 25, 2022 – Educational Session (9 am to 11:30 pm) – need a stage with 2 skirted tables and 2 microphones for each presenter
Thursday, August 25, 2022 – Team Building Activity (1:30 pm to 4:30 pm) – need a microphone
Friday, August 26, 2022 – General Session (9:30 am to 11:30 am) – need a stage with a podium, microphone, 10′ screen, projector, and internet access for our presentation material
I would like to have these charges added to my master account.

Thank you for your assistance,


Lisa Vining, Meetings Manager – Darden Restaurants – Season 52

Use the Encore Technology Services Price Sheet  Download Encore Technology Services Price Sheetfor a list of items and pricing.
Include the following:
function name with the AV requirements
itemize the audiovisual equipment needed with pricing
list the staging requirements needed for each function (make sure to include a size)
Keep track of all charges. You will be tallying up these charges and placing them on the final invoice.


Calculate The Price Of Your Paper

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